19Banquet table finished before guests arrive: linen, glassware, unlit candles, blank place cards.
ALLSuppliers on one run sheet
MINUTEVenue day timed to the
02What is included
What we hold on the day
A celebration fails on arrivals, timings and the morning after. Those are the rows below.
The inclusion ledger
Guest arrivals met and driven from the airportINCLUDED
Room blocks held, extended and releasedINCLUDED
Suppliers coordinated on one run sheetINCLUDED
Venue day timed minute by minuteIN WRITING
Kosher, halal and allergy catering confirmed with the kitchenALWAYS
Departure day handled the morning afterINCLUDED
Guest arrivals met at the airport and driven inINCLUDED
Morning-after departures and forgotten items handledINCLUDED
Step-free guest routing, accessible seating and service animals planned inNO FEE
Not thisThis is not design. Flowers, styling and the look of the room stay with your planner or designer; we run the logistics under it.
What it costs, what we do not control
PER PROGRAMME, STAGED
A figure against the stages, invoiced as they are reached. Supplier costs are at cost with contracts held on file in your name.
What sits outside our control
01
Limit 01
What that means in practiceVenues, religious authorities and licences set the dates and the rules.
02
Limit 02
What that means in practiceGuest visas and documents run on consular time, not on the event's.
03
Limit 03
What that means in practiceWeather-bound arrangements carry a stated fallback rather than an assurance.
The file, and what it costs to get wrong
On file before we start
On file before we start05
Dated against the movement, so nothing is discovered late.
T MINUS 90Date, venue and religious requirements
T MINUS 60Guest list with travelling parties marked
T MINUS 60Documents for guests needing visas
BEFORE STARTOne named contact per family
T MINUS 7Final movements and headcount
Missed detail, and what follows
01
A late guest manifest
What followsGround and rooms are bought twice, at the worse price.
02
Documents left to the guests
What followsPeople miss the day itself. It is the most common failure.
03
Two families, two plans
What followsSuppliers take instruction from whoever called last.
03One movement, as it ran
A destination weekend
Times are real, the client is not named, and nothing here needed a second phone call.
11The forecourt on the day, cars staged an hour before guests arrive.
The movement, hour by hour
LOCAL
F-2Room blocks confirmed, arrival flights matched to cars.
F-1 · 18:00Run sheet to every supplier, driver and venue contact.
F · 16:20Ceremony holds nine minutes. Dinner and cars absorb it.
F+1 · 09:00Late checkouts, airport legs, two items returned by courier.
04Questions and the ask
Do you replace an event planner?
Not if one is appointed. We run the movement around the design: arrivals, cars, rooms, timings and the morning after. Where there is no planner, we can hold the whole day.
Will you work in a country where you have no office?
Yes. The desk plans it and a named person is on the ground for the days either side, with local suppliers we have used before.
BriefingGCS
Send the date and the venue
From those two we can tell you what the ninety days actually contain.
A named person replies, 24 hours a day. One car or a forty-person visit is answered the same way, with no minimum.
01Date and place
02Rough guest count
03Where guests are travelling from
Staffed directly across Israel, Europe, Mediterranean, Gulf - the cities are listed on all services. Anywhere else the desk still runs it, with the partner named before the movement.
GCS
