Board days, delegations and site visits run to the minute.
Meeting rooms, interpreters, security, catering, transport and a single point of contact for the whole movement - in Zurich, Geneva, New York, Singapore, London or Tel Aviv.
Programme leadThe run sheet, every driver and officer on one thread, and a single number for your team.
09Board room before the room fills: blank place cards, water, interpreter headsets.
NIGHT BEFORERun sheet issued
NAMEDOne number on the day
02What is included
What one point of contact covers
A board day fails between the suppliers. Every row below exists to remove one of those gaps.
The inclusion ledger
Delegation movements run from one sheetINCLUDED
Venue, interpreter and AV coordinationINCLUDED
Multi-city investor toursSEE ROADSHOWS
Security detail liaisonCOORDINATED
Consolidated invoice with cost centresINCLUDED
Run sheet issued the night beforeALWAYS
Simultaneous interpreters booked and tested on siteON REQUEST
Site walk-through completed before the first guest arrivesINCLUDED
Sign-language interpreters, live captioning and step-free routesON REQUEST
Not thisThis is not conference production. We do not build stages or write content; we run the movement, the rooms, the people and the timing around them.
What it costs, what we do not control
PER PROGRAMME
One figure against the run sheet, with vehicles, staff and venues itemised beneath it. Nothing is added after the fact without a written change.
What sits outside our control
01
Limit 01
What that means in practiceVenue capacity, licensing and security rules are the venue's.
02
Limit 02
What that means in practiceDelegate visas run on consular time; the run sheet builds that in.
03
Limit 03
What that means in practiceAirline schedule changes move the ground plan, and the plan is re-issued rather than patched.
The file, and what it costs to get wrong
On file before we start
On file before we start05
Dated against the movement, so nothing is discovered late.
T MINUS 14Delegate list with arrival and departure times
T MINUS 30Passport details for anyone needing a visa
T MINUS 14Venue and room requirements, confirmed
BEFORE STARTOne named decision-maker on your side
T MINUS 3Final headcount
Missed detail, and what follows
01
A late delegate list
What followsVehicles are held at a premium or not at all.
02
Two versions of the run sheet
What followsDrivers work to the wrong one. Every time.
03
No named decision-maker
What followsChanges stall in a group thread while the day runs.
03One movement, as it ran
A two-city delegation
Times are real, the client is not named, and nothing here needed a second phone call.
17A room booked for interpretation, headsets set out before the session.
The movement, hour by hour
LOCAL
D-1 · 18:00Printed run sheet to every driver, venue and supplier.
D · 07:30Cars staged, rooms opened, headsets tested.
D · 11:45Agenda slips 30 minutes. Lunch, cars and flight all moved once.
D · 20:10Dinner seated. Departure legs already confirmed for the morning.
04Questions and the ask
Do you replace our travel manager?
No. Tickets and policy stay where they are. We cover the ground the booking tool cannot see.
Can you work alongside our internal events team?
Yes, and often do. They own the agenda and the message; we own arrivals, rooms, cars, security liaison and the timing of the day.
BriefingGCS
Send the delegate list
Even a rough one. We return a run sheet with times, vehicles and a figure against it.
A named person replies, 24 hours a day. One car or a forty-person visit is answered the same way, with no minimum.
01Dates and city
02Rough headcount
03What the days have to achieve
Staffed directly across Israel, Europe, Gulf, Americas, Asia Pacific - the cities are listed on all services. Anywhere else the desk still runs it, with the partner named before the movement.
GCS
